I’ve often read an article or email and said “what’s this about?”. There is an art to writing business communiqués, and also there’s numerous mistakes that can be made. In its essence, writing – particularly in the work environment – is about putting a clear point across. Nothing else matters should you fail to communicate your message intelligibly in your writing.
I’ve listed a few basic points to help you put your point across clearly in occupational communiqués.
If your written piece is rather lengthy, begin with a brief sentence summary of what the written piece is in regards to so your audience can recognise if it’s germane to them. Don’t take for granted too much in regards to the reader. Keep it simple and get rid of inessential waffle. Bear in mind that your audience is giving their time to your email or written piece so keep it brief and on topic. Don’t repond to an email hastily. It’s human nature to react in anger to an email that might misapprehend something you said antecedently, or is harshly critical of you. By all means write your outraged reaction without sending it – as a means to release pent-up frustration. Then return to it and rectify it as a collected, well-meant response.
Finally, use a pen rather than using your computer sometimes. A hand-written invite, for example, says more than an email ever would. Invest in a quality pen like mont blanc fountain pens – these will feel more comfortable in your hand and you will see that your composition betters with such a writing tool.